– PLEASE PLACE ON YOUR DEPARTMENTAL LETTERHEAD –

DATE

Donna Vaillancourt, Director
Human Resources Department
455 County Center, 5th Floor
Redwood City, CA 94063

RE: Extension of the probationary period of NAME

Dear Ms. Vaillancourt:

NAME is a CLASSIFICATION, and is due to complete her six-month probationary period on approximately DATE. I have spoken with her regarding her productivity level, and have informed her that I am recommending a [THREE-MONTH OR SIX-MONTH] extension to her probationary period. She is aware of the concerns, and is anxious to remedy the situation.

I feel that NAME can do the work that is assigned her, but she needs some time to feel more confident in approaching the clients. I have seen an improvement recently that I believe will continue.

Sincerely,

MANAGER’S NAME
TITLE

cc: DEPARTMENT HEAD