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Employee & Labor Relations

A Resource for County of San Mateo Employees, Supervisors, and Managers

06. Performance

Performance
Preparing evaluations is only a small part of the employee performance process. It is essential that...
A. What is the supervisor's responsibility regarding employee performance?
First, clearly communicate your expectations. These expectations may include written performance standards...
B. What are performance expectations?
Performance expectations are the standards for the position and the objectives for the individual employee,...
B.1 Sample Performance Improvement Plan #1
On DATE, we met to discuss your performance in the position of X. In that meeting, I brought to your...
B.2 Sample Performance Improvement Plan #2
EMPLOYEE NAME’S Performance Improvement Plan Jointly developed by (Employee’s Name) & (Supervisor’s...
B.3 Sample Performance Improvement Plan #3
(Name) (Classification) (Date) – Performance Improvement Plan Expectation Action Plan Means of Measurement Leadership...
B.4 Sample Performance Improvement Plan #4
EMPLOYEE NAME’S Performance Improvement Plan DATE Cleanliness and organization of the Shop The workbench...
C.1 Process for preparing an employee performance evaluation: Step 1 – Regular Feedback Sessions
Supervisors and managers should meet with all of their employees on a regular basis throughout the rating...
C.2 Process for preparing an employee performance evaluation: Step 2 – Initial Discussion of Performance
Approximately two weeks prior to the end of the rating period, the supervisor meets with the employee...
C.3 Process for preparing an employee performance evaluation: Step 3 – Draft Performance Evaluation
Based on the discussion described in Step 2, the supervisor completes an initial draft Performance Evaluation...
C.4 Process for preparing an employee performance evaluation: Step 4 – Employee Comments
The employee has ten working days (two weeks) from the meeting described in Step 3 to review the draft...
C.6 Process for preparing an employee performance evaluation: Step 5 – Finalizing the Performance Evaluation
Following the ten working days review period (two weeks), the supervisor reviews the draft, considers...
C.7 Substandard Performance Evaluations
Employees who receive a substandard rating must be placed on a Special Review cycle. Performance Reports...
C.8 Timeliness of Performance Evaluations
Employee performance evaluations are to be completed annually for all permanent employees regardless...
C.9 Special Performance Evaluations
For permanent employees, a performance evaluation may cover a period of less than one year. When a performance...
D. What should be done if an employee is not meeting performance expectations?
First, contact Employee & Labor Relations to discuss the case and develop a strategy. Please see...
E. How does the supervisor know what to do next, and when to do it?
If you have determined that the employee is not meeting expectations during the special evaluation process,...
Flowchart for Performance Evaluations
Sample Employee Performance Report
Contact Employee & Labor Relations for the Fillable PDF form.
Sample Pre-Evaluation Memo #1
Date: To: Employee, Classification From: Supervisor, Title Subject: Pre-evaluation Memo As you have not...
Sample Pre-Evaluation Memo #2
– PLACE ON YOUR DEPARTMENTAL LETTERHEAD – To: EMPLOYEE’S NAME, CLASSIFICATION From: SUPERVISOR’S NAME,...
Sample Skelly Decision Letter – Poor Performance
– PLACE ON YOUR DEPARTMENTAL LETTERHEAD – November 3, 2010 Employee Name Title Department Hand-delivered Dear...
Sample Skelly Intent to Dismiss Letter – Poor Performance
– PLACE ON YOUR DEPARTMENTAL LETTERHEAD – October 20, 2010 Employee Name Title Department Hand-delivered Dear...
Sample Supervisor Transition Memo
Print on Departmental Letterhead Date: January 29, 2010 To: NEW SUPERVISOR, CLASSIFICATION From: CURRENT...